Job Description

An established insurance defense law firm in Irvine is seeking an experienced Legal Secretary to join its team. The ideal candidate will have prior experience supporting attorneys in a fast-paced litigation environment and will be responsible for managing case files, calendaring, and preparing legal documents.

• Prepare and process legal documents, including answers, motions, settlement offers, and release agreements
• Coordinate mailing, faxing, and delivery of legal correspondence to clients, witnesses, and court officials
• Answer and route incoming calls; schedule appointments and meetings
• Assist with administrative tasks such as photocopying and organizing case files
• Draft and type office memos, letters, and other correspondence
• Complete forms such as accident reports, trial requests, and client applications
• Assist attorneys with gathering case-related information
• Perform other duties as assigned

• 3+ years of experience as a civil litigation legal assistant/legal secretary (personal injury experience preferred)
• Strong knowledge of California court filing and service rules (superior, federal, and appellate courts)
• Experience with case intake, deadline management, and trial preparation
• Familiarity with expert designation, deposition process, and trial-triggered deadlines
• Proficient in Microsoft Office (Word, Outlook, Excel)
• Excellent organizational, communication, and multitasking skills
• Ability to work independently with a proactive, "hit the ground running" attitude

• Marketing or events experience
• College degree

• 401(k) with employer matching
• Health, dental, and vision insurance
• Health savings account and flexible spending account
• Paid time off
• Free parking
• Opportunities for advancement
• Employee assistance program
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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